For Corporate Communications Teams
Turn organisational knowledge into communications your team can use
Your organisation already holds years of knowledge, experience and approved material, across SharePoint, websites, presentations, meeting recordings, emails, policies, reports and the minds of experienced employees. Finding the right information, confirming its currency and shaping it for each audience takes time.
Virtually Myself® gives corporate communications teams a secure, structured Vault for capturing organisational knowledge and using it across everyday communication workflows, find source material, interview internal experts, create connected content assets, and retain human control over every output.
Give your team usable organisational context
Generic AI tools begin with the prompt they receive. Virtually Myself® works with the knowledge, language and communication practices your organisation has chosen to capture.
Your Vault can include:
- Websites and intranets
- Policies and procedures
- Reports and presentations
- Brand and editorial guidelines
- Approved communications
- Media releases and statements
- Executive speeches and articles
- Campaign material
- Meeting recordings and transcripts
- Audio and video
- Employee interviews
- Voice notes and handwritten notes
- Templates, checklists and approval requirements
Virtually Myself® organises material according to meaning and context, making it easier to find and reuse across the team.
Find what your organisation already knows
Communications teams spend considerable time searching for information, checking versions and asking experienced colleagues where something lives. Your team can ask the Vault questions in natural language and receive answers grounded in the organisational material available to them.
Use it to find:
- Previous organisational positions
- Approved terminology
- Relevant subject matter experts
- Earlier campaigns and communications
- Policies and procedures
- Supporting facts and references
- Executive perspectives
- Programme and project history
- Current templates and requirements
Source references help your team review where information came from before using it.
Capture expertise before it walks out the door
Valuable organisational knowledge often remains with a small number of experienced people. Virtually Myself® can interview leaders, specialists and employees through text or audio, the interview adapts to their answers and asks relevant follow-up questions, helping your team gather greater depth without requiring the expert to prepare a polished draft.
The resulting interview can become:
- An article
- An executive briefing
- A media release
- An internal communication
- A newsletter item
- A series of social posts
- A presentation outline
- A learning resource
- A reusable source for future communications
The original knowledge stays in the Vault for authorised team members to use later.
Move from one source to a complete content pack
One approved source can support several connected communication assets.
A campaign content pack could include:
- Website copy
- Employee communications
- Stakeholder emails
- Executive talking points
- Social posts
- Media material
- Frequently asked questions
- A design brief
- An approval summary
- Follow-up communications
Each format can apply its own audience, tone, length, structure and review requirements, and your team retains control over every draft, recommendation and final decision.
Build your workflows into the platform
Virtually Myself® can be configured around the recurring communication activities your team already runs.
Custom actions could include:
- Prepare an executive briefing
- Draft a media statement
- Create a campaign content pack
- Interview a subject matter expert
- Turn a meeting into an action brief
- Adapt an announcement for employees
- Develop stakeholder FAQs
- Prepare a design brief
- Review content against brand guidelines
- Apply required references and disclaimers
- Turn a voice note into a structured draft
Your workflows can include instructions covering:
- Organisational voice
- Audience
- Formatting
- Approved terminology
- References
- Compliance
- Review
- Approval
- Required assets
Support governance from the beginning
Corporate communications require clear information boundaries and human judgement.
Virtually Myself® supports:
- Individual user accounts
- Role-based access
- Separate organisational or team Vaults
- Restricted knowledge collections
- Source-based responses
- Defined review requirements
- Human approval before publication
- Australian-hosted infrastructure
- Organisational ownership of captured IP
- Different AI models selected according to the task
Sensitive material can be separated from broader organisational knowledge, with access determined by role and purpose.
Work alongside your current systems
Many organisations already use Microsoft Copilot, SharePoint, media intelligence platforms and publishing tools. Virtually Myself® is designed to sit alongside your existing environment as a curated knowledge and workflow layer.
It helps your team:
- Capture knowledge across multiple formats
- Organise selected organisational context
- Preserve institutional memory
- Gather expertise through conversational interviews
- Create organisation-specific workflows
- Reuse approved content across channels
- Apply communication and review requirements consistently
Technical requirements and integrations can be scoped around your systems, security requirements and chosen use case.
Start with one valuable workflow
A contained pilot gives your team a practical way to assess value. We define the source material, participating users, required outputs, permissions and measures of success before the pilot begins.
Possible pilots include:
- Executive knowledge capture
- Employee communication workflows
- Media response preparation
- Subject matter expert interviews
- Campaign content packs
- Organisational handover
- Policy communication
- Thought leadership development
- Meeting and project knowledge capture
Measures may include:
- Time spent finding information
- Turnaround from brief to approval
- Number of revision rounds
- Consistency across channels
- Accuracy of required information
- Reuse of approved material
- Knowledge retained from experienced employees
- Capacity released for higher-value work
Keep organisational knowledge working
Virtually Myself® helps communications teams turn scattered information and employee expertise into a secure, searchable and reusable organisational asset.